Friends of SW Charter School

Meeting Minutes

June 21, 2016

 Agenda

Playground Update:

• Hanne: Moving forward, last meeting low turnout ~ 5 in attendance
• Expressed need more parent involvement. Concern that there is not enough parent support.
• Outreach possibilities:

• Facebook – series of posts with bright pictures
• Sign-Up Genius
• Shutterfly?

• Build weekend scheduled for August 6th & 7th – Focus on 1st phase which includes the outdoor classroom, garden planters, removal of chicken coop, development of garden area

• Coordinating child care during weekend to possibly include:
  • movie
  • arts & crafts
• Need food and water for the day
• Committee is working on determining projects that can be done at other times as well:
  • fence toppers
  • mural outside
  • tiles
  • tool Library for the playground
• A list of jobs for the playground project is under development
• The chicken coop is not part of the new playground design – discussion of return to owner.
• Next Playground meeting is 6/28

New Grant/FoSWCS Fundraising

• Update from SWCS Board Meeting
  • Grant is to help educate about place based education, will also help fund Field Work Coordinator Position
  • Has there been a search for an auction coordinator?
  • Discussion of Benevon fundraising model currently under adoption by SWCS School Board
  • What kind of fundraising events should Friends do?
    • Discussion of more focused fundraising events by Friends that are complementary to the work of supporting the community
  • Consideration of sustainable advancement fundraising vs. parent fundraising
  • Friends budget: scholarships, want transportation for field trips – how much would it cost to rent or purchase a bus for transportation? Brainstorming on possible focus directions for FoSWCS. Will continue discussions as more is learned about Benevon model

Need Committee Documentation

• Reminder to Friends members to document jobs
• Friends should make a list of available jobs
• Post once per month in summer? Highlight different jobs?
• Room Parent Coordinator
  • Emilie is going to take this on for next year

• Block Party Coordinators
  • Nicole and Emilie are going to plan this for the fall
  • Harvest Dance? Ice Cream Social? Hot Dog/Burger Truck?
  • Food Trucks/Lee Farms/Ruby Jewel
  • 8th Graders Host the Event? work through Amanda
  • Adrienne can sew banners
  • For the whole family
  • Brainstorming to continue…
    

Field Day Wrap Up

• Overall, everyone pleased
• Next year: Kickball game earlier, tug of war really fun, younger grade teachers felt the day was a bit long
• Need more garbage cans – lots of garbage pick up

Budget Review – Pending

• Once final numbers are received a final budget will be done.
• Proposal: determine Friends focus of activities for next year and develop budget based on this focus (scholarships/transportation)

After School Classes

• General survey from Nicole re. language classes should be going out soon
• Adrienne has fillable document with other after school class ideas and teacher ideas – will send out to FoSWCS
• Proposal: Language classes start in fall, start 6 week enrichment classes in February
• Language classes 3 sessions – October to winter break, Winter break to spring break, spring break to end of year

Google Docs version of June 2016 Minutes: https://drive.google.com/file/d/0B3DbXTFz7e1FZmVOUndBZzlGOFE/view?usp=sharing